Insurance reconciliation software demo
See how Policy Balance Hub automates premium reconciliation, commission tracking, and trust accounting for insurance agencies.
Product walkthrough coming soon
We are recording a full product walkthrough. In the meantime, request a live demo and we will walk you through the platform.
Request a personalized demo
Get a one-on-one walkthrough of Policy Balance Hub tailored to your agency. We will show you how the platform handles your specific carriers, workflows, and reconciliation challenges.
Or email us directly at [email protected]
How it works
Three steps to close your books faster, with fewer errors and a complete audit trail.
Import carrier statements
Upload PDF, CSV, or Excel commission statements. Our OCR engine extracts every line item automatically.
Auto-match transactions
AI-assisted matching pairs deposits to policies using carrier codes, amounts, and date patterns -- designed to auto-match the majority of lines on the first pass.
Review and close
Resolve exceptions with guided workflows, approve matches in bulk, and generate audit-ready reports in one click.
Key features
Everything you need to automate reconciliation, track commissions, and stay compliant.
Carrier Statement OCR & Parsing
Upload carrier commission statements in PDF, CSV, or Excel. The parser extracts line items, policy numbers, and amounts. Per-carrier import recipes handle non-standard layouts consistently month over month.
Deposit-to-Policy Matching
Match bank deposits and statement lines to policies using fuzzy comparison on policy numbers, amounts, and dates. AI-assisted matching (Professional and up) ranks the most likely matches and surfaces exceptions for review.
Guided Reconciliation Review
Approve matched transactions, resolve short payments and discrepancies through a guided workflow, and close each period with confidence. Every action is captured in the audit trail.
Commission Tracking
Track commissions per policy and carrier alongside the transaction ledger. Chargebacks posted as negative statement lines are tied back to the original commission so nothing slips through.
Trust-Account Compliance Ledger
Maintain a fiduciary trust-account ledger with real-time balance visibility to support the trust-accounting requirements state insurance regulators expect.
Policy, Client & Carrier Records
Keep policies, clients, and carriers in one place, each linked to its transactions, commissions, and reconciliations — the shared data model the rest of the platform builds on.
Agency-Bill Invoicing
Generate agency-bill invoices and track them against payments and reconciliations, so agency-billed premium is accounted for the same way direct-bill commission is.
Claims & Renewal Tracking
Log claims from first notice of loss through resolution and keep upcoming renewals in view so policies don't lapse between reconciliation cycles.
Email Statement Inbox
Connect a dedicated mailbox so carrier statements that arrive by email flow straight into your import queue instead of sitting in someone's inbox.
Import Wizard & Recipes
Import clients, policies, transactions, and commissions from CSV or Excel with a guided column-mapping wizard. Save reusable recipes for each carrier or AMS export to repeat imports in one step.
Reporting & Export
Run reconciliation, aging, and commission reports, then export any dataset to CSV or Excel for your accountant, your AMS, or your own records.
Audit Log & Access Control
An immutable audit trail records every state-changing action. Role-based access control and strict per-agency data isolation keep each agency's data separated and accountable.
Why agencies choose Policy Balance Hub
Purpose-built for insurance premium reconciliation, not generic accounting.
Ready to try it yourself?
See how Policy Balance Hub can transform your reconciliation workflow. Request a personalized walkthrough for your agency.